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Agenda infrastructure works & development committee 18 june 2018

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NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council…
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NOTICE OF MEETING Notice is hereby given that a Infrastructure Works and Development Committee meeting of the Devonport City Council will be held in the Council Chambers, on Monday 18 June 2018, commencing at 5:30pm. The meeting will be open to the public at 5:30pm. QUALIFIED PERSONS In accordance with Section 65 of the Local Government Act 1993, I confirm that the reports in this agenda contain advice, information and recommendations given by a person who has the qualifications or experience necessary to give such advice, information or recommendation.Paul West GENERAL MANAGER 13 June 2018AGENDA FOR A MEETING OF THE INFRASTRUCTURE WORKS AND DEVELOPMENT COMMITTEE OF DEVONPORT CITY COUNCIL HELD ON MONDAY 18 JUNE 2018 AT THE COUNCIL CHAMBERS AT 5:30PM Item1.0Page No.APOLOGIES ............................................................................................... 1 Ald AL Rockliff Ald LM Perry2.0DECLARATIONS OF INTEREST ........................................................................ 13.0PROCEDURAL............................................................................................. 23.1PUBLIC QUESTION TIME ...................................................................................................................... 23.2QUESTIONS ON NOTICE FROM ALDERMEN .............................................................................................. 24.0TENDERS ................................................................................................... 34.1Tender Report Contract 1320 Weed Control (D522684) .......................................................... 54.2Tender Report Contract 1321 Roadside Mowing (D522687) ................................................... 75.0INFRASTRUCTURE AND WORKS REPORTS ......................................................... 95.1Riding and Skating in the CBD (D509414) ................................................................................... 95.2Transport Asset Management Plan (D525435) ......................................................................... 165.3Cemetery Strategy - Year Seven Status (D526886) ................................................................. 485.4Cradle Coast Waste Management Group 2018/19 Annual Plan & Budget (D528860) ........................................................................................................................................ 566.0INFRASTRUCTURE WORKS AND DEVELOPMENT BI-MONTHLY UPDATES ............... 756.1Infrastructure and Works Report (D520893) .............................................................................. 756.2Development and Health Services Report (D527252) ............................................................ 947.0CLOSURE .............................................................................................. 102PAGE 1 Infrastructure Works and Development Committee meeting Agenda 18 June 2018Agenda of a meeting of the Devonport City Council’s Infrastructure Works and Development Committee to be held at the Council Chambers, 17 Fenton Way, Devonport on Monday 18, June 2018 commencing at 5:30pm. PRESENT Present ChairmanAld L M Perry Ald G F Goodwin Ald A J Jarman Ald L M Laycock Ald J F Matthews Ald A L RockliffApology ✓✓In circumstances where the Chairman is absent from a Committee meeting, either the Mayor or Deputy Mayor (if they are members of that Committee) will assume the role of Chairman for that meeting. If the Mayor or Deputy Mayor are not members of that Committee, the members of the Committee will appoint a member as Acting Chairman for the meeting. APPOINTMENT OF CHAIRMAN That Ald be appointed as Chairman for tonight’s Infrastructure Works and Development Committee meeting. IN ATTENDANCE All persons in attendance are advised that it is Council policy to record Council Meetings, in accordance with Council’s Audio Recording Policy. The audio recording of this meeting will be made available to the public on Council’s website for a minimum period of six months. Members of the public in attendance at the meeting who do not wish for their words to be recorded and/or published on the website, should contact a relevant Council Officer and advise of their wishes prior to the start of the meeting.1.0APOLOGIES The following apologies were received for the meeting. Ald Perry Ald Rockliff2.0Leave of Absence Leave of AbsenceDECLARATIONS OF INTERESTPAGE 2 Infrastructure Works and Development Committee meeting Agenda 18 June 20183.0PROCEDURAL3.1PUBLIC QUESTION TIME Members of the public are invited to ask questions in accordance with Council’s Public Question Time Policy (Min No 159/17 refers): 1.Public participation shall take place at Council meetings in accordance with Regulation 31 of the Local Government (meeting Procedures) Regulations 2015.2.Public participation will be the first agenda item following the formal motions: Apologies, Minutes and Declarations of Interest.3.Questions without notice will be dependent on available time at the meeting (with a period of 30 minutes set aside at each meeting).4.A member of the public who wishes to ask a question at the meeting is to state their name and address prior to asking their question.5.A maximum of 2 questions per person are permitted.6.A maximum period of 3 minutes will be allowed per person.7.If time permits, a third question may be asked once all community members who wish to ask questions have done so. A time limit of 2 minutes will apply.8.Questions are to be succinct and not contain lengthy preamble.9.Questions do not have to be lodged prior to the meeting, however they will preferably be provided in writing.10.A question by any member of the public and an answer to that question are not to be debated.11.Questions without notice and their answers will be recorded in the minutes.12.The Chairperson may take a question on notice in cases where the questions raised at the meeting require further research or clarification, or where a written response is specifically requested.13.Protection of parliamentary privilege does not apply to local government and any statements or discussion in the Council Chambers, or any document produced, are subject to the laws of defamation.14.The Chairperson may refuse to accept a question. If the Chairperson refuses to accept a question, the Chairperson is to give reason for doing so in accordance with the Public Question Time Policy.3.2 QUESTIONS ON NOTICE FROM ALDERMEN At the time of compilation of the agenda no questions on notice from Aldermen were received.PAGE 3 Infrastructure Works and Development Committee meeting Agenda 18 June 20184.0TENDERSIn accordance with Section 22(1) of the Local Government Act 1993 Council has delegated powers to the Infrastructure and Works Committee to accept tenders for activities related to the functions of the Committee to the extent of the estimates for the current financial year (Min 198/15 refers). The following item is listed on the agenda for this meeting of the Infrastructure and Works Committee. 4.1Tender Report Contract 1320 Weed Control4.2Tender Report Contract 1321 Roadside MowingThe following table details all tenders and contracts which have been entered into by Council above $100,000 for the 2017/2018 financial year. Contract Contract - CT0194-01 – Supply, Delivery and Placement of Hot Mix Asphalt Contract - CT1094-02 – Supply, Delivery and Placement of Bituminous Surfacing Contract – CT0189 Buster Road RenewalContract – CT0175 Victoria Parade Carpark Reconstruction Contract – CT0205 Torquay Road Reconstruction Contract – CS0063 William Street Stormwater Stage 7 Contract – CT0209 Formby Road Reconstruction (Lyons Ave-Bass Hwy) Contract – CT0207 Saleyard Road Renewal Contract – CB0080 – Devonport Entertainment Centre and Art Gallery Integration Contract – Furniture Supply – LIVING CITY multipurpose buildingContract PeriodExtension OptionsAugust to December 2018$ ValueMin Ref/ Meeting Date Council 120/17 24/7/2017(Excluding GST)ContractorNot Applicable$326,646Roadways Pty LtdOctober to March 2018Not Applicable$173,790Roadways Pty LtdCouncil 121/17 24/7/2017September to December 2017 September to December 2017 October to December 2017Not Applicable$683,130IWC 27/17 14/08/2017Not Applicable$335,324Kentish Construction & Engineering Co Pty Ltd ATM Civil constructionNot Applicable$270,897Council 183/17 25/09/2017January 2018 to February 2017 January 2018 to March 2018Not Applicable$194,856Not Applicable$341,803Kentish Construction & Engineering Co Pty Ltd Kentish Construction & Engineering Co Pty Ltd ATM Civil ConstructionMarch 2018 to April 2018Not Applicable$202,423Hardings Hotmix Pty LtdSeptember 2017 to October 2018Not Applicable$2,612,782Council 07/18 29/01/2018 Council 153/17 28/08/2017June-July 2018Not Applicable$172,318 $ 66,458 $549,138Fairbrother LtdPtyUCI Tasmania Bentley House K FiveCouncil 152/17 28/08/2017Council 226/17 27/11/2017 Council 227/17 27/11/2017Council 246/17 18/12/2017PAGE 4 Infrastructure Works and Development Committee meeting Agenda 18 June 2018Contract - CT0210 Edward Street FootpathMarch 2018 - May 2018Not Applicable$165,317Kentish Construction & Engineering Co. Pty Ltd ATM Civil ConstructionContract - CT0213 James Street RenewalApril 2018 to May 2018Not Applicable$229,992Contract CP0136 - Pool Filter ReplacementJune 2018Not Applicable$108,500Walter J Pty LtdContract 1318 Supply of paranaple convention centre LED Screen Contract 1318 Supply of paranaple convention centre outdoor LED Screen Contract 1319 Supply of paranaple convention centre Sound System Contract Extension Phase 2 Design – Waterfront Precinct (excluding hotel)June 2018Not Applicable$105,434June 2018Not Applicable$73,079Claude Neon Tasmania Pty Ltd Claude Neon Tasmania Pty LtdJune 2018Not Applicable$122,143JuneNovember 2018Not Applicable$226,243PrattAlive Technologies Group Pty Ltd Lyons ArchitectsCouncil 22/18 26/02/2018 Council 45/18 26/03/2018 Council 67/18 30/04/2018 Council 68/18 30/04/2018 Council 68/18 30/04/2018 Council 68/18 30/4/2018 Council 96/18 28/05/2018PAGE 5 Report to Infrastructure Works and Development Committee meeting on 18 June 20184.1 TENDER REPORT CONTRACT 1320 WEED CONTROL File: 30272-02 D522684RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standardsSUMMARY This report seeks Council’s approval to award Contract 1320 for Weed Control to Steeds Weeds Solutions.BACKGROUND This contract is for spraying of weeds within the roadway reserves and around Council owned facilities. Included in this contract is spraying of parks and reserves and specific weed infestation that requires treatment.STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.DISCUSSION In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from three companies and all were conforming. Table one details the lump sum figures for the full scope of works, from both tenderers under this contract. Included in the contract also is a schedule of rates for additional works if required. TABLE 1 No.TenderStatusTender Price Per Annum Excluding GST1Steeds Weeds SolutionsConforming$107,1802Wise EmploymentConforming$255,5363Stornoway MaintenanceConforming$264,173As highlighted in the above table Steeds Weeds Solutions tender of $107,180 is the lowest priced. The Tender Planning and Evaluation Committee have considered the tenders against each of the selection criteria, these being: • • • •Relevant Experience Quality, Safety and Environmental Management Resource Base PriceThe evaluation by the Committee indicates that Steeds Weeds Solutions scored highest overall against the selection criteria and therefore offers Council the best value for money. ITEM 4.1PAGE 6 Report to Infrastructure Works and Development Committee meeting on 18 June 2018Steeds Weeds currently have the weed spraying contract and have performed satisfactorily and in accordance with the contract conditions. The Tender Planning and Evaluation Committee minutes were prepared, and confidential copies can be made available upon request by Aldermen.COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 10 March 2018 and tenders were also advertised on Council’s website.FINANCIAL IMPLICATIONS An allocation based on this tender has been included in the draft 2018/19 Operational Budget. This contract is for a one year period with an option for up to two additional one year extensions, based on satisfactory performance by the contractor and includes an annual increase of CPI. This contract will commence in July 2018.RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Weeds Steeds Solutions meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1320.ATTACHMENTS NilRECOMMENDATION That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1320 Weed Control be received and noted and Council: a)award the contract to Steeds Weeds Solutions for the tendered sum of $107,180 (ex GST); andb)note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.Author: Position:Shannon Eade Project Management OfficerEndorsed By: Position:ITEM 4.1Matthew Atkins Deputy General ManagerPAGE 7 Report to Infrastructure Works and Development Committee meeting on 18 June 20184.2TENDER REPORT CONTRACT 1321 ROADSIDE MOWING File: 30271-02 D522687RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 2.3.1Provide and maintain roads, bridges, footpaths, bike paths and car parks to appropriate standardsSUMMARY This report seeks Council’s approval to award Contract 1321 Roadside Mowing to Mareeba Trust.BACKGROUND This contract is for the roadside mowing within urban, rural residential and rural roads plus other selected areas.STATUTORY REQUIREMENTS Council is required to comply with Section 333 of the Local Government Act 1993 and its adopted Code for Tenders and Contracts when considering awarding tenders.DISCUSSION In accordance with Council’s Code of Tenders and Contracts a Tender Planning and Evaluation Committee was formed to evaluate the tenders received. Tenders were received from four companies and all were conforming. Table one details the lump sum figures for the full scope of works under this contract. Included in the contract also is a schedule of rates for additional mowing if required. TABLE 1 No.TenderStatusTender Price Per Annum Excluding GST1Mareeba TrustConforming$65,2502Stornoway MaintenanceConforming$69,2043Rodney Wright & Sons ContractingConforming$71,9504State Wide ContractingConforming$226,750As highlighted in the above table, Mareeba Trust’s tender of $65,250 is the lowest priced. The Tender Planning and Evaluation Committee have considered the two tenders against each of the selection criteria, these being: • • • •Relevant Experience Quality, Safety and Environmental Management Resource Base PriceThe evaluation by the Committee indicates that Mareeba Trust scored highest overall against the selection criteria and therefore offers Council the best value for money. ITEM 4.2PAGE 8 Report to Infrastructure Works and Development Committee meeting on 18 June 2018Mareeba Trust currently have the roadside mowing contract and have performed satisfactorily and in accordance with the contract conditions. The Tender Planning and Evaluation Committee minutes were prepared, and confidential copies can be made available upon request by Aldermen.COMMUNITY ENGAGEMENT A public advertisement calling for tenders was placed in the Advocate Newspaper on 10 March 2018 and tenders were also advertised on Council’s website.FINANCIAL IMPLICATIONS An allocation based on this tendered sum has been included in the 2018/19 Operational Budget. This contract is for a one year period with an option for up to two additional one year extensions, based on satisfactory performance by the contractor and includes an annual increase of CPI. This contract will commence in July 2018.RISK IMPLICATIONS To minimise risk, the tender administration processes related to this contract comply with Council’s Code for Tenders and Contracts which was developed in compliance with Section 333 of the Local Government Act 1993.CONCLUSION Taking into account the selection criteria assessment and the tendered rates, the Tender Planning and Evaluation Committee has determined that Mareeba Trust meets Council’s requirements and is therefore most likely to offer “best value” in relation to Contract 1321.ATTACHMENTS NilRECOMMENDATION That it be recommended to Council that the report from the Project Management Officer in relation to Contract 1321 Roadside Mowing be received and noted and Council: a)award the contract to Mareeba Trust for the tendered sum of $65,250 (ex GST); andb)note the contract conditions allow for two, one year extensions based on a consumer price index adjustment and subject to satisfactory performance by the contractor.Author: Position:Shannon Eade Project Management OfficerEndorsed By: Position:ITEM 4.2Matthew Atkins Deputy General ManagerPAGE 9 Report to Infrastructure Works and Development Committee meeting on 18 June 20185.0INFRASTRUCTURE AND WORKS REPORTS5.1RIDING AND SKATING IN THE CBD File: 13232 D509414RELEVANCE TO COUNCIL’S PLANS & POLICIES Council’s Strategic Plan 2009-2030: Strategy 1.3.1Identify and implement initiatives to educate and encourage our community on opportunities to "live lightly"SUMMARY This report recommends updating a previous Council resolution regarding bike riding and skating in the Central Business District (CBD), recognising the changing nature of the CBD and Council’s support for cycling as a mode of transport. The report was presented at the last Infrastructure, Works and Development meeting in April, where Council determined to refer the matter to a workshop. A workshop with Aldermen was held on 7 May 2018 and the report is now presented for Council’s further consideration.BACKGROUND In 2001, changes to the national road rules were implemented in Tasmania. Some of these changes included the use of footpaths and public streets by small wheeled devices, such as skateboards and scooters. The changes made riding and skating on footpaths legal but allowed local road authorities to create their own ‘no-go’ zones where this activity was prohibited. At the time, Council resolved to create two ‘no-go’ zones (Min No 4352 refers): •CBD Zone: generally, Formby Road, Steele Street, Rooke Street, Stewart Street, Edward Street and Best Street•Fourways Zone: Generally bounded by William Street, Best Street, Kempling Street and Oldaker StreetThe zones are shown in figure 1 below:ITEM 5.1PAGE 10 Report to Infrastructure Works and Development Committee meeting on 18 June 2018Figure 1: Devonport ‘no-go’ zones Following the resolution, around 100 signs were installed to create the ‘no go’ zones. The signs are shown in figure 2.Figure 2: Devonport CBD Prohibition signs The signs installed prohibited bike riding on footpaths as well as small wheeled devices. It is not certain that prohibiting bike riding was the intent of the legislative changes, but this
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